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Habib Educational Welfare and
Trust (hereinafter referred to as “the Trust,” “we,”
“us,” or “our”) is a non-profit organization dedicated to
promoting girls’ education and social welfare in Madhubani, Bihar. We are
committed to protecting the privacy and personal data of all individuals we
interact with, including beneficiaries (students/trainees), parents/guardians,
donors, volunteers, staff, and website visitors.

This Privacy Policy explains how we
collect, use, disclose, store, and protect your personal information in
accordance with applicable Indian laws and regulations.

1.
Information We Collect

We collect various types of
information to effectively operate our programs and manage our relationships
with stakeholders. This information may include:

  • Personal Identification Information: Name, address, date of birth, gender, contact number,
    email address, Aadhaar number, passport details (for international
    donors/partners), and photographs.
  • Family Information:
    Parent’s/Guardian’s names, occupation, income details, family size, and
    socio-economic background information (especially for beneficiaries to
    assess eligibility for aid).
  • Educational/Program Information: Academic records, attendance, progress reports, skill
    development program enrollment details, performance assessments, and
    certifications.
  • Financial Information (for Donors): Donation history, payment method details (e.g., bank
    account number, credit/debit card details – though typically processed via
    secure gateways, we don’t directly store full card numbers), PAN details
    (for 80G tax benefits).
  • Volunteer/Staff Information: Resume/CV, qualifications, work history, background
    check results, references, and bank account details for payroll/reimbursements.
  • Sensitive Personal Data or Information (SPDI): As defined under Indian law, this may include:
    • Passwords
    • Financial information (as mentioned above)
    • Health conditions (e.g., medical history,
      disabilities, allergies, for the safety and well-being of
      beneficiaries/staff)
    • Biometric information (if collected for attendance or
      identification)
    • Sexual orientation (if disclosed)
    • Caste or religious belief (if relevant for specific
      program eligibility or demographic reporting, always collected with
      explicit consent).
    • Any other information declared as SPDI by law.
  • Technical Information: IP address, browser type, operating system, and
    website usage data (via cookies and analytics tools) when you visit our
    website.

2.
How We Collect Information

We collect information through
various methods:

  • Directly from You:
    When you fill out application forms, registration forms, donation forms,
    volunteer applications, surveys, or communicate with us via phone, email,
    or in-person meetings.
  • From Parents/Guardians: For minor beneficiaries, information is typically
    provided by their parents or legal guardians.
  • From Public Sources:
    In some cases, information may be gathered from publicly accessible
    sources, always in compliance with legal requirements.
  • Through Our Website/Digital Platforms: Via cookies, analytics tools, and online forms.
  • From Partners:
    When we collaborate with other organizations for specific projects,
    information may be shared with your consent or as permitted by law.

3.
How We Use Your Information

Your personal information is used
for specific and legitimate purposes related to our mission:

  • Program Delivery and Management: To enroll beneficiaries, manage their participation in
    educational and skill development programs, monitor progress, provide
    necessary support, and ensure their safety and well-being.
  • Communication:
    To communicate with beneficiaries, parents/guardians, donors, volunteers,
    and partners regarding program updates, events, fundraising appeals, and
    general Trust news.
  • Donor Management and Fundraising: To process donations, issue receipts (including 80G
    certificates), acknowledge contributions, and engage in fundraising
    activities to support our programs.
  • Volunteer and Staff Management: To process applications, manage volunteer engagements,
    administer payroll (for staff), conduct background checks, and ensure
    compliance with labor laws.
  • Impact Assessment and Reporting: To measure the effectiveness of our programs, prepare
    reports for internal assessment, government authorities, and donors, and
    demonstrate our impact.
  • Compliance with Legal Obligations: To comply with Indian laws and regulations, including
    those related to charitable trusts, taxation, education, child protection
    (e.g., POCSO Act), and data protection.
  • Safety and Security:
    To maintain the safety and security of our premises, beneficiaries, and
    staff.
  • Research and Development: To improve our programs, develop new initiatives, and
    conduct relevant research related to education and social welfare.
  • Promotional Activities: With appropriate consent, we may use photographs,
    videos, or success stories for promotional and awareness campaigns to
    highlight our work and inspire support.

4.
Disclosure and Sharing of Information

We are committed to keeping your
personal information confidential. We will not sell, rent, or trade your
personal data to third parties. We may share information only in the following
circumstances:

  • With Your Consent:
    When you provide explicit consent for specific disclosures.
  • Service Providers:
    With trusted third-party service providers who assist us in our operations
    (e.g., IT support, payment gateways, auditors, legal advisors, cloud
    hosting providers). These providers are contractually obligated to protect
    your data and use it only for the purposes we specify.
  • Government and Regulatory Authorities: When required by law, court order, or governmental
    regulation (e.g., tax authorities, education boards, child protection
    agencies).
  • Partners and Collaborators: With partner organizations when necessary for the
    delivery of joint programs, always under strict confidentiality
    agreements.
  • For Legal Reasons:
    To protect our rights, property, or safety, or the rights, property, or
    safety of our beneficiaries, volunteers, or the public.
  • Anonymized/Aggregated Data: We may share anonymized or aggregated data that cannot
    be linked back to individual identities for research, reporting, or
    analytical purposes.

5.
Data Security

We implement reasonable physical,
technical, and administrative security measures to protect your personal
information from unauthorized access, loss, misuse, alteration, or destruction.
These measures include:

  • Access Control:
    Limiting access to personal data to authorized staff and volunteers who
    need it to perform their duties.
  • Data Encryption:
    Using encryption for sensitive data where appropriate.
  • Secure Storage:
    Storing physical records in secure locations and digital data on secure
    servers.
  • Regular Audits:
    Periodically reviewing our data collection, storage, and processing
    practices.
  • Staff Training:
    Training our staff and volunteers on data protection best practices and
    confidentiality requirements.

However, no method of transmission
over the internet or electronic storage is 100% secure. While we strive to use
commercially acceptable means to protect your personal information, we cannot
guarantee its absolute security.

6.
Your Rights

Subject to applicable Indian laws,
you may have the following rights regarding your personal data:

  • Right to Access:
    To request access to the personal information we hold about you.
  • Right to Rectification: To request correction of inaccurate or incomplete
    personal information.
  • Right to Withdraw Consent: To withdraw your consent for the processing of your
    personal information at any time, where the processing is based on
    consent. This may affect your participation in certain programs or receipt
    of certain services.
  • Right to Grievance Redressal: To lodge a complaint or raise concerns about our data
    handling practices.

To exercise any of these rights,
please contact us using the contact details provided below. We will respond to
your request in accordance with applicable law.

7.
Data Retention

We retain personal information only
for as long as necessary to fulfill the purposes for which it was collected,
including for legal, accounting, or reporting requirements. The retention
period will vary depending on the type of data and its purpose. For example,
educational records may be retained longer than general inquiry data.

8.
Children’s Privacy

Our programs primarily serve
children and adolescents. We are committed to protecting the privacy of minors
and comply with all relevant child protection laws in India (including POCSO
Act). For any personal data collected from children, we obtain verifiable
consent from their parents or legal guardians, except where specific legal
exemptions apply.

9.
Changes to This Privacy Policy

We may update this Privacy Policy
from time to time to reflect changes in our practices or legal requirements.
The updated policy will be posted on our official communication channels (e.g.,
website, notice board) with a revised “Effective Date.” We encourage
you to review this policy periodically.

10.
Contact Us

If you have any questions, concerns,
or requests regarding this Privacy Policy or our data handling practices,
Please contact us:

Al Habib Educational Welfare and
Trust Babhangawa Po Aunsi Babhangawa PS Bisfi Dist Madhubani, Bihar 

 Mobile NO: +91-7667658948 

Web Site: https://alhabibeducationalwelfaretrust.com/